Tax Clients
As a valued member of the PBMares community, we want your experience to be predictable and easy. Whether you’re working with us on your business or individual tax returns, you’ll find helpful links and resources here.
Below are links to help you prepare for your 2023 tax filing. Please contact PBMares if you need additional assistance.
Client Responsibilities
As a valued client, we want you to be an active participant in your tax filing process! It helps to understand how the process works.
Preparing a tax return involves organizing and assembling several documents, many of which come from third parties. We understand that gaining access to some documents and tax forms, like K-1s, takes time and is out of your control. While you may not have everything ready to send to us at one time, please do not wait to send a critical mass of documents when only one or two may be missing. This helps us to complete your return faster and assign work accordingly.
In some cases, extending your tax return may be necessary. Extensions are common and do not increase the likelihood of an IRS audit; however, if you owe taxes, extending the return is not an extension of time to pay any taxes due. If your return is extended, PBMares will help you understand your tax liability and any extension payments that need to be made.
In general, as a tax client, you are responsible for:
- Signing the Engagement Letter and disclosure statement
- Updating personal information in the Tax Organizer
- Answering all questions in the Tax Organizer
- Submitting all tax and related documentation to PBMares as soon as possible
- Ensuring the accuracy and correctness of the information provided to PBMares
- Reviewing and approving the return in a timely manner
For a specific list of your unique client responsibilities, please refer to your most recent Tax Engagement Letter.
Client Resources
Video: Setting Up Your Box Account
Flyer: Setting Up Your Box Account
Can’t find what you’re looking for?
2024 General Tax Deadlines
In 2024, PBMares clients can set reminders for applicable deadlines, described below. Occasionally, residents in areas that were hit with natural disasters may be granted special extensions to file. Please contact your PBMares service provider for more information.
Businesses with fiscal year ends must file their federal taxes on the 15th day of the third or fourth month after the fiscal year-end. When the deadline falls on a weekend or holiday, the due date is pushed back by one business day.
Interested in filing an amended return? Generally, you have three years from the date the original return was filed.
State and local tax due dates vary.
Quick Links: Use these links to navigate to the sections below.
Individual Federal Estimated Taxes
- January 16: 4th quarter 2023
- April 15: 1st quarter 2024
- June 17: 2nd quarter 2024
- September 16: 3rd quarter 2024
- January 15, 2025: 4th quarter 2024
Calendar Year Corporate Federal Estimated Taxes
- December 15: 4th quarter 2023
- April 15: 1st quarter 2024
- June 17: 2nd quarter 2024
- September 16: 3rd quarter 2024
- December 16: 4th quarter 2024
Fiscal year corporate Federal Estimated Taxes are due by the 15th day of the 4th, 6th, 9th, and 12th month of the tax year.
Tax Season
- January 23: The IRS opens the 2023 filing season
- March 15: Partnership, multi-member LLC, and S-Corporation deadline to file without extension
- April 15: Individual 1040 deadline to file without extension
- Also the tax deadline for sole proprietors, single member LLCs, and C-Corporations
- June 17: Individual ex-pat or active duty military stationed outside the U.S. deadline to file without extension
- September 15: Partnership, multi-member LLC, and S-Corporation deadline to file extended return
- October 15: Individual, sole proprietor, single member LLC, and C-Corporation deadline to file extended return
Note that filing an extension only applies to the tax return; it is not an extension of time to pay if you owe taxes.
Individuals
- April 1: If you celebrated your 73rd birthday in 2023, April 1 is your deadline to take your first Required Minimum Distribution (RMD) from your eligible retirement plan.
- April 15: Deadline to make IRA and HSA contributions for the 2023 tax year
- December 31: Deadline for RMDs for individuals age 73 and older
- Also: deadline for individuals to make eligible 401(k) contributions for the calendar year
- And: last day to contribute to a 529 college savings account for the calendar year
Employers
- January 31: Employers must mail W-2 Forms to employees
- Also: Deadline to report non-employee payments on Forms 1099 (examples: independent contractors, gig workers, self-employed, royalties, interest, dividends, prize winnings, or brokerage account transactions)
- April 15: Last day to file retroactive Employee Retention Credit (ERC) claims for 2020.
- April 15, 2025: Last day to file retroactive ERC claim for 2021.
Insights: Stay updated on new 1099 and W-2 e-filing requirements before the January 31 deadline and Employee Retention Credit updates.
Not-for-Profits
- February 15: Deadline to file annual federal tax return without extension (September year-end organizations only)
- May 15: Deadline to file annual federal tax return without extension (calendar year-end organizations only)
- November 15: Deadline to file annual federal tax return without extension (June year-end organizations only)
These are just three of the more common year-end due dates for Form 990s. If your organization’s year-end is different than what’s mentioned above, your Form 990 would be due by the 15th day of the 5th month after the end of your organization’s accounting period.
Starting in 2023, not-for-profits with ten or more information returns must file them electronically.
Employer Retirement Plans
- March 15: Last day for S-Corporations and Partnerships to adopt a new, calendar-year end 401(k) plan for 2023
- April 15: Last day for C-Corporations and Sole Proprietors to adopt a new, calendar-year end 401(k) plan for 2023
- Either of these deadlines can be extended for six months if the entity requested an extension of time to file.
- July 31: Deadline to file Form 5500 for current plan year without an extension (calendar year plans only).
- Non-calendar year plans have until the 7th month following the end of their plan year to file Form 5500.
- December 1: If applicable, the last day to provide safe harbor and/or automatic enrollment notices to plan participants.
- December 31: If applicable, the last day to process corrective distributions and submit elective amendments to plan documents.