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Third-Party Administration (TPA) Services

Advisory Services

Build a Retirement Plan That Works for Your Business and Your People

What is Retirement Plan Design & Administration?

A retirement plan is one of the most valuable benefits you can offer your employees. But creating a plan that truly works requires more than just picking a provider. It demands strategic design and meticulous administration.

  • Plan Design is the process of creating a retirement plan that meets your company’s unique financial goals and workforce needs. It defines critical elements like eligibility, contribution types, and vesting schedules.
  • Plan Administration involves the day-to-day management of the plan, including compliance testing, government filings, and ensuring the plan operates according to its legal documents.

A well-designed and properly administered plan not only helps your employees save for the future but also serves as a powerful tool for your business’s growth and stability.

As a plan sponsor, you need an advisor who listens first. We take a consultative approach to understand your needs and deliver a personalized solution.

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Services Overview

Our experienced specialists offer personal service and comprehensive support at every stage of your plan’s lifecycle.

Plan Design & Implementation

We start with a deep dive into your business objectives to design a plan that works for you. We utilize pre-approved plan documents and ensure they are always up-to-date with the latest tax laws.

Plan Administration & Compliance

Our primary goal is to make sure your plan operates smoothly and efficiently. This includes:

  • Annual nondiscrimination testing
  • Contribution calculations
  • Form 5500 preparation and filing for retirement, health, and welfare plans
  • Assistance with delinquent filings through DOL and IRS programs

Plan Consulting & Corrections

Errors happen. Whether it’s a missed deadline or an operational mistake, we specialize in correcting plan failures. We help you fix the issue and implement new procedures to prevent it from happening again.

Fractional TPA Services

If you’re happy with your current recordkeeper but need more robust compliance support, we can help. We can step in to handle specific pain points, like complex contribution allocations, without disrupting your existing provider relationships.

Audit Representation

Facing an IRS audit or a DOL investigation can be stressful. Our team can represent you, help assemble the required data, and guide you through the entire process with confidence.

The Path to an Effective Retirement Solution

We follow a collaborative process to deliver a plan that provides lasting value.

  1. Discovery & Assessment: We begin with an in-depth discussion to understand your business, your employees, and your goals for the plan.
  2. Custom Plan Design: We model different plan scenarios and help you select the design that best aligns with your objectives. We then prepare the official plan documents for implementation.
  3. Ongoing Administration & Management: We handle all the annual compliance requirements, providing you with a clear package of action items and meaningful recommendations each year.
  4. Continuous Review: Business needs change. We encourage periodic plan reviews to ensure your design remains effective and compliant in a fast-moving environment.

“We’re a family owned practice, and PBMares is part of our family. We know we are in good hands, and their level of knowledge and professionalism is outstanding. For example, they suggested changes to our plan to better accommodate the millennials in our practice that made a big difference. PBMares looks out for our needs. When we don’t know something, we know we have PBMares.”

~ Sandra Parks, Practice Manager
Parks Orthodontics
Real Feedback. Real People.

“The Retirement Plan Services team is the best at taking care of our 401(k) and teaching us what we need to do to be compliant!! They always answer our questions and lead us in the right direction.”

~ Director of Finance
Samuel I. White, P.C. 
Real Feedback. Real People.

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Meet the Team

Gary Kitts

Gary Kitts

CPA
Partner, Retirement Plan Services Leader
Norfolk

Stacie Newnam

Stacie Newnam

CPA, QKA
Partner, Retirement Plan Services
Norfolk

Cindy Turner

Cindy Turner

CPA, QKA
Partner, Retirement Plan Services
Norfolk